Content Mapping Template
This template provides a structured approach for mapping content across both existing and planned business areas, identifying overlaps, gaps, and opportunities for content redistribution. It serves as a critical tool for Task 21.6 (Create Comprehensive Content Mapping Document) and establishes the foundation for Task 22.
Content Inventory and Classification
Document Metadata
| Document ID | Document Title | Current URL | Business Area | Content Type | Target Audience | Word Count | Last Updated |
|---|---|---|---|---|---|---|---|
Topic Classification
| Document ID | Primary Topic | Secondary Topics | Related Business Processes | Vertical Focus | Content Function |
|---|---|---|---|---|---|
Content Function Options: Instructional, Informational, Reference, Process-driven, Conceptual
Cross-Business Area Relationships
Content Overlaps and Relationships
| Document ID | Related Document IDs | Relationship Type | Overlap Description | Recommendation |
|---|---|---|---|---|
Relationship Types: Duplicate, Complementary, Prerequisite, Extension, Contradictory
Recommendation Options: Consolidate, Cross-reference, Maintain Separation, Resolve Contradiction
Content Redistribution Opportunities
| Document ID | Current Business Area | Proposed Business Area | Justification | Required Modifications |
|---|---|---|---|---|
Content Gap Analysis
Identified Content Gaps
| Topic Area | Missing Content Description | Business Area | Priority | Recommended Approach |
|---|---|---|---|---|
Priority: P1-Critical, P2-High, P3-Medium, P4-Low, P5-Very Low
Recommended Approach: Create New Content, Expand Existing Content, Address in Task 22
Planned New Business Areas
| Planned Business Area | Key Topics | Related Existing Content | Content Migration Opportunities | New Content Needs |
|---|---|---|---|---|
Logical Content Groupings
Content Clusters by Topic
| Cluster ID | Topic | Documents in Cluster | Natural Grouping | Business Area Alignment |
|---|---|---|---|---|
Natural Grouping: Program, Business Area, Sub-area, Process, Component, etc.
Emerging Patterns and Structures
| Pattern | Description | Affected Documents | Potential Standardization Approach |
|---|---|---|---|
Visualization Tools
Content Relationship Map
[Insert content relationship map visualization here - could be a network diagram showing relationships between documents]
Content Heat Map
[Insert heat map visualization here - could show content density across business areas and topics]
Business Area Coverage Analysis
[Insert coverage analysis visualization - could show where content is concentrated vs. sparse]
Task 22 Foundation Planning
New Business Area Structure Recommendations
| Proposed Business Area | Justification | Content Sources | Implementation Approach |
|---|---|---|---|
Content Migration Plan
| Current Location | Target Location | Migration Timeline | Special Considerations |
|---|---|---|---|
Task 22 Planning Insights
[Document key insights, recommendations, and considerations for Task 22 based on the content mapping exercise]
Summary and Recommendations
Key Findings
[Summarize the critical findings from the content mapping exercise]
Priority Actions
- [Action 1]
- [Action 2]
- [Action 3]
- [Action 4]
- [Action 5]
Implementation Approach
[Outline the recommended approach for implementing the content reorganization and redistribution]
Appendices
Content Inventory Methodology
[Description of how the content inventory was conducted]
Analysis Tools and Techniques
[Description of tools and techniques used in the content mapping process]
Full Content Inventory Data
[Reference to complete dataset, which may be stored separately]
This template is part of the RallyPoynt OS Document Review Framework. For more information on the review process, see the Document Review Framework.